East Baton Rouge Clerk of Court

Clerk of Court Now Offering Passport Photos

In previous years, passport applicants had to go elsewhere to obtain their passport photos, but the Clerk of Court's Office has become a one-stop source for passport application needs. With the availability of photographs at both the Coursey and Downtown locations, applicants may now complete all of their application processes at the Clerk of Court's Office.

"We are pleased to offer this service to the public," says Clerk of Court Doug Welborn. "With the extended needs for passport in travel these days, we hope that this convenience will assist our customers in making the application process as easy as possible."

Electronic Certification

Online electronic certification is now available through the Clerk of Court’s Online Access Services, CourtConnect and Image Network System. Although the electronic certification will appear on each page of a document, the certification fee will remain $5.00 for the entire document.

On November 2, 2011, the East Baton Rouge Parish Clerk of Court’s Office implemented electronic certification procedures. Certified copies generated from digital images took on a new appearance which included an electronic seal in lieu of the raised seal and electronic signature of the certifying deputy clerk. Only documents that do not have digital images available will be manually certified.

Click here for a manual of detailed instructions regarding electronic certification procedures. Please contact our Training Department at (225) 389-3367 if you are interested in training classes for our online services.

*******************************************************

The following notice pertains to recent legislative change regarding required Social Security information and Affidavits of Distinction

NOTICE

Effective July 1, 2012, pursuant to Act 20 of the 2012 Regular Legislative Session, please be advised that in addition to the applicable recording fees set forth in R.S. 13:844 and in accordance with Code of Civil Procedure Article 1922(C) (1), the recorder shall be authorized to collect a fee of $25.00 per debtor to record documents that do not include the required social security information as set forth in CCP Article 1922(B), which provides:

A final judgment for the payment of money shall include the last four digits of the social security number of the judgment debtors

A recorded lien having the effect of a money judgment shall also include the last four digits of the social security number of the debtor, or the Internal Revenue Service taxpayer identification number of the debtor in the case of a debtor doing business other than as an individual

The $25.00 fee shall not apply if at the time of recording the judgment the creditor attaches to and records with the judgment an Affidavit setting forth the information required by CCP Article 1922(B) or by Civil Code Article 3352(A)(5).

An Affidavit of Distinctionwith Creditor Acknowledgment, pursuant to R.S. 9:5501 through 5503, recorded to distinguish the affiant from a debtor named in a judgment or lien recorded after July 1, 2012 shall be recorded without cost. Affidavits distinguishing Judgments or liens recorded prior to July 1, 2012 will be charged in accordance with the fee established by R.S. 9:5503(E).

The Affidavit of Distinction with Creditor Acknowledgment form is available in our Recording and Mortgage Departments and on the Forms section of our website.

We appreciate your attention is this matter. Please contact our Recording Department at (225) 389-3985 if you need further assistance.

*********************************************

Effective January 1, 2011

The following services will no longer be available at Zachary City Court:

-Issuance of Marriage Licenses

-Access to CourtConnect and Image Network

-Access to Microfilm Records

These services will continue to be available at Baker City Court at 1320 Alabama Street in Baker, Louisiana in addition the our Downtown Coursey Branch Offices.