Departments

This page provides brief descriptions of our departments and their main services. Please select from the Departments on the left column or go to Contact Us to quickly find a department room number and phone number.

 

Administration

  • Daily administration of Clerk of Court and Customer Relations.
 

Administrative Accounting

  • Responsible for financial information of Clerk of Court Office (Salary Fund, Agency Funds and Fixed Assets).
  • Charge accounts for all recorded, copy and certification costs.
  • Employee Payroll, time cards.
 

Adoptions

  • This department operates under strict confidentiality laws.
  • Responsible for processing all new Adoption and Juvenile suits and any subsequent pleadings.
  • Issues Citations, Subpoenas, Rule Nisis, Writs, and Notices.
 

Archives

  • Houses and retrieves older records and books for various departments.
  • Civil, Family, Probate, Criminal, Juvenile and Adoption records.
  • Mortgage and Conveyance books.
  • Archive Records
  • Genealogy
  • Genealogy Research

 
 

Civil Appeals

  • Prepares records on Appeal to the 1st Circuit & Supreme Courts.
  • Prepares records taken on Writs to the 1st Circuit Court.
  • Houses Civil minute books.
 

Civil Processing

  • Forwards documents to Judges for signatures.
  • Processes all new Civil and Probate suits and subsequent pleadings to be served.
  • Issues Citations, Subpoenas, Rule Nisi, Writs and Notices.
 

Collections

  • Handles billing on all suit accounts.
  • Accepts payments from billing.
  • Enters new attorney information into computer and change of address information into computer system.
 

Copy

  • Assists the public in obtaining copies of notarial documents recorded in the Clerk's Office. The Copy Department furnishes copies of mortgage records, conveyance records, UCC records, real property maps, civil, family, or probate records, marriage licenses and many other records.
 

Criminal Records

  • Files, films, and posts all new criminal cases and any subsequent pleading.
  • Files and posts all warrants, bonds and affidavits of probable cause.
  • Handles and prepares all appeals going to the 1st Circuit Court of Appeals.
  • Storage and retrieval of all Criminal Minutes.

 
 

Data Indexing:

  • Creates Indices of all recorded documents.
  • Proofs and updates Vendor, Vendee, Mortgagor and Mortgagee indices.
  • Prepares recorded documents to be bound into hardbound books.
 

Elections

 
 

Family Processing

  • Forwards documents to Judges for signatures.
  • Processes pleadings that relate to Divorce and Custody matters.
  • Issues Citations, Subpoenas, Rule Nisi, Writs and Notices.

 
 

Domestic Violence

  • Processes applications and petitions for Protective Order to victims of abuse pertaining to family related situations.
  • Receives and distributes all mail for the Clerk of Court's office.
 

MIS

  • Provides On-Line Access of computer data such as mortgage and suit information.
  • Provides all computer related responsibilities of the office.
  • Maintains website info.
  • Online Services

 
 

Mortgage

  • Prepares Mortgage Certificates for Property Bonds, Sheriff Sales, Constable Sales and Marshal Sales, Crop pledge Certificates, Expropriations, Chattel Certificates and Account Receivable Certificates.
  • Prepares Lien Certificates.
  • Notarizes Cancellations.
  • Mandamus Suits.
  • Lien Bonds

 
 

Human Resources

  • Processes Employment
  • Maintain personnel and insurance files on employees.
  • Maintain office guidelines and procedures

 
 

Public Information

  • Directs all programs regarding service to the community, including special event programs such as the Kids ID Program, as well as coordinating the office's involvement in charity events.
  • Arranges for tours and written information designed to inform the public of the services that the Clerk of Court's office offers.
  • Provides information to the media and the public about all matters relating to the Clerk of Court's office and the information housed therein.

 
 
Public Service
  • Greets the public and helps the public obtain the needed information.
  • Services rendered in the Public Service Department includes issuance of the following:
  • Marriage Licenses, Sample License
  • Passports
  • Registrations of Clergyman
  • Acts Of Congress
  • Oaths Of Offices
  • Conveyance Certificates
  • Municipal Address Information
  • Acknowledgement of Paternity Searches
  • Trade Name Searches
  • Property Bonds

 
 

Recording

Records:

  • Acts involving movable and immovable property
  • Partnerships and corporation
  • Acts of Cancellation
  • Reinscribing previously recorded documents 

Files:

  • Oaths of office of Notaries, Sheriff Deputies, Deputy Clerks of Court and various parish officials
  • Military Discharges
  • Medical Certificates

 
 

Registry of the Court

  • Responsible for the accountability of monies, Lien Bonds and various documents as so ordered by the Court.
 

Suit Accounting

  • Files and posts all new Civil, Family, Probate and Judicial Commitment Suits and any subsequent pleadings.
  • Collects advance deposits.
  • Refunds unused court costs.
  • Advance Cost
  • Pauper
  • Supoena
  • Fax_Filings

 
 

Traffic

  • Processes all tickets given by Louisiana State Police (Troop A, Headquarters and Department of Public Safety), East Baton Rouge Parish Sheriff's Office, Louisiana State University Police, and Southern University Police.
  • Storage and Retrieval of all Traffic Minutes

 
 

Training

  • Trains employees with the basic professional skills required to effectively perform their job function and assist the public.