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News

Coursey Boulevard Branch Has Relocated to Airline Highway

 

East Baton Rouge Parish Clerk of Court Doug Welborn has announced that the branch office currently located on Coursey Boulevard has relocated to 9050 Airline Highway.  The Clerk of Court’s new location opened for business Monday, January 30 at 7:30 a.m.   The office will remain open its regular hours 7:30 – 5:30 Monday through Friday. 

“We have occupied our Coursey office for many years now but due to new ownership, the space is no longer available.  We appreciate the many individuals in City-Parish government who have assisted us in obtaining this new space and we look forward to serving our customers more efficiently than ever here,” Welborn said.

The Clerk of Court’s new branch office location is located in the former admissions entrance of the previous Woman’s Hospital facility, facing Airline Highway.  The office is located between the old patient tower bordered by Goodwood Boulevard and the newer tower area now occupied by the Baton Rouge City Police Department.

Parking is available directly in front of the office and the lot may be accessed from Airline Highway.  Access is also available off of Goodwood Blvd. and Connells Village Lane.  The close proximity of the parking area to the office and the ground floor office space are among the improvements that the new office will offer customers.

“We will have more space for customer service, qualifying candidates and conducting election commissioner training classes as well as a central location with the new office,” Welborn said.  “We hope that our customers will find the new location convenient to access and use and the feedback that we have received so far indicate that they will.”

 

Birth and Death Certificates


The East Baton Rouge Clerk of Court’s Office is now offering the availability of Birth and Death Certificates at our Downtown location in City Hall only.  Certificates are available on a walk-in basis only.  No appointment is necessary.

Please note that we only have access to Death Certificates from June 2012 forward.  Those needing older death records must contact the Vital Records Office in New Orleans.


Louisiana Legislature recently approved House Bill No. 888, enacting R.S. 13:754

The Louisiana Legislature recently approved House Bill No. 888, enacting R.S. 13:754. Pursuant to this statute and beginning on September 1, 2014, a $5.00 fee will be assessed on all recordings. It is to be used exclusively for the creation and maintenance of a portal housing records from Clerks' Offices throughout the state and offering remote access to customers.

The portal will be maintained in East Baton Rouge Parish and will be governed by the Louisiana Clerks' Remote Access Authority. Access is planned through the existing type of subscriber service as well as a one-day service for those who need only temporary access to records. More information on the portal service will be made available in the near future.

Thank you for your attention in this matter. If you have any questions,please contact the Recording Department at (225) 389-3985.


Conveyance and Mortgage Indexes

Ten additional years of Conveyance and Mortgage indexes will soon be available which will provide more than 40 years for title research.  The date range available will be 1973 to date.  The update of indexes will be done on Friday, June 27 beginning at 5:45 p.m and will last several hours into Saturday, June 28 during which time the CourtConnect and INS systems will be unavailable.

Much like the 1983-1985 indexes, the 1973-1982 indexes will have some minor differences in the appearance and formatting.  As part of this update, broader search results will now be available for many index searches.  An overview will be available through the Image Network System Manual under the sections “1973-1985 Index Records” and “Search Options.”  Training classes will also be available for anyone who would like to schedule a training session.  Please contact our Director of Training, Glen Fortune at gfortune@ebrclerkofcourt.org or (225) 389-3367.


Index Procedure Changes & Updates

On January 1, 2014, the Clerk of Court’s Office activated several changes and updates in indexing procedures.  These updates are based on several factors which were concluded from our research of current and most efficient abstracting practices, networking with frequent office users who specialize in real estate, while working toward a common goal of future growth and compatibility with upcoming technological advancements.

The Data Indexing Department continues to work toward the implementation of these new procedures.  Several details are still being finalized and more information will soon be available on the Image Network System through two newly created links entitled, “Indexing Procedures 1983-2013” and "Indexing Procedures 2014-PRESENT" on the search screen.  These links will replace the existing “Abbreviated Names” link that is currently being utilized.

We look forward to improved efficiency and consistency for our users as the new changes are activated.  Please contact our office in the meantime if you have any questions or need further information. 

Three additional years of land records indexes will soon be available which will provide 30 years for title research. The date range available will be 1983 to date. The update of indexes will be done on Friday, October 25 beginning at 5:45 p.m. The process should take several hours, into Saturday, October 26, during which time the CourtConnect and INS systems will be unavailable.

 
There will be some minor differences in the appearance and formatting of the 1983-1985 indexes. As part of this update, broader search results will now be available for many index searches. An overview will be available through the Image Network System Manual on our website under the section titled “1983-1985 Index Records” and “Search Options”. Training classes will also be available for anyone who would like to schedule a training session. Please contact our Director of Training, Glen Fortune at gfortune@ebrclerkofcourt.org or (225) 389-3367.

Clerk of Court Now Offering Passport Photos

In previous years, passport applicants had to go elsewhere to obtain their passport photos, but the Clerk of Court's Office has become a one-stop source for passport application needs.  With the availability of photographs at both the Coursey and Downtown locations, applicants may now complete all of their application processes at the Clerk of Court's Office.

"We are pleased to offer this service to the public," says Clerk of Court Doug Welborn. "With the extended needs for passport in travel these days, we hope that this convenience will assist our customers in making the application process as easy as possible."


Electronic Certification 

Online electronic certification is now available through the Clerk of Court’s Online Access Services, CourtConnect and Image Network System. Although the electronic certification will appear on each page of a document, the certification fee will remain $5.00 for the entire document.

On November 2, 2011, the East Baton Rouge Parish Clerk of Court’s Office implemented electronic certification procedures.  Certified copies generated from digital images took on a new appearance which included an electronic seal in lieu of the raised seal and electronic signature of the certifying deputy clerk. Only documents that do not have digital images available will be manually certified.

 

Click here for a manual of detailed instructions regarding electronic certification procedures. Please contact our Training Department at (225) 389-3367 if you are interested in training classes for our online services.


The following notice pertains to recent legislative change regarding required Social Security information and Affidavits of Distinction

NOTICE

 

 Effective July 1, 2012, pursuant to Act 20 of the 2012 Regular Legislative Session, please be advised that in addition to the applicable recording fees set forth in R.S. 13:844 and in accordance with Code of Civil Procedure Article 1922(C) (1), the recorder shall be authorized to collect a fee of $25.00 per debtor to record documents that do not include the required social security information as set forth in CCP Article 1922(B), which provides:

 

 

 

The $25.00 fee shall not apply if at the time of recording the judgment the creditor attaches to and records with the judgment an Affidavit setting forth the information required by CCP Article 1922(B) or by Civil Code Article 3352(A)(5).

 

An Affidavit of Distinctionwith Creditor Acknowledgment, pursuant to R.S. 9:5501 through 5503, recorded to distinguish the affiant from a debtor named in a judgment or lien recorded after July 1, 2012 shall be recorded without cost. Affidavits distinguishing Judgments or liens recorded prior to July 1, 2012 will be charged in accordance with the fee established by R.S. 9:5503(E).

 

The Affidavit of Distinction with Creditor Acknowledgment form is available in our Recording and Mortgage Departments and on the Forms section of our website.  

 

We appreciate your attention is this matter. Please contact our Recording Department at (225) 389-3985 if you need further assistance.